Dutch Chamber GDPR compliant Data Privacy Policy

This privacy policy explains when and why we collect your information, how we use it, your rights in relation to your information and the conditions under which we may disclose it to others. 

1.  About The Dutch Chamber of Commerce 
The Dutch Chamber (hereafter also DC) is a non-profit, networking and membership organisation facilitating professional connections between its members and followers. You can find out more about the DC on our website: www.dutchchamber.se 

2. Contact Information 
If you want to come in contact with us regarding privacy, please contact us by email at [email protected]

3. Why does the Dutch Chamber collect your information and on which grounds? 
The Dutch Chamber is a membership organisation and to that purpose it maintains and shares a directory of all of its listed member staff, members and attendants to events. By becoming a member or registering for an event you automatically provide your consent to the DC for sharing the necessary information to support its legitimate purpose. The DC will never use your contact information for unsolicited marketing purposes or activities not related to the DC. 
We are only allowed to use your information if we have proper grounds to do so, which also includes sharing your information with third parties. In any event, we are committed to ensuring that the information we collect and use is appropriate for the relevant purpose, and does not constitute an invasion of your privacy. This means (according to paragraph 6.1 of GDPR) that we must have one or more of the following reasons for using your information for such usage to be lawful:

1. You consent to our use of your information.
2. Our use is necessary to fulfil a contract we have with you.
3. Our use is necessary for our compliance with a legal obligation.
4. Our use is necessary for our legitimate interests.

What we use your information for	Our legal basis ​	Our legitimate interests
To provide you with a membership and manage our relationship with you as a member, organisation representative, or friend of the DC.	Fulfilling contracts Our legitimate interests Your consent	Keeping records up to date Contacting you to inform you about activities or other products or services that may be of interest to you Seeking your consent when we need it to contact you
To invite you to our activities To organise events To invite you to partner events	Our legitimate interests Your consent	Make you aware of upcoming events and allow a smooth registration process Ensuring you have a good experience during our activities
To make referrals Fulfilling contracts	Our legitimate interests	Promoting members Facilitating member-to-member connections
To provide news, information &   policy updates Fulfilling contracts	Our legitimate interests	​Keeping members and subscribed friends updated regarding matters pertaining to our objective (see §1 above)
To provide a Membership Directory Fulfilling contracts	Our legitimate interests	Promoting members Facilitating member-to-member connections

4. What information is the Dutch Chamber collecting?
The DC may collect information covered by the following categories of data:

1. Name and contact data: first and last name, function, email address, postal and visiting address, phone number, and employer company. This may be completed by yourself with further profile data such as picture, logo, social media links and profile description.
2. Credentials: Passwords and similar security information used for authentication and account access.
3. Attendance of events.

No payment details are collected by the DC.  They are only collected and held by our payment provider and only held in their databases under the highest industry security standards which you can read more about at our current payment provider Stripe privacy.

5. How does the Dutch Chamber collect your information?
The DC collects information about you for example when you or your organisation apply for membership with the DC, register for our newsletter, register or take part in events, use our website or contact us. We may also obtain your name, function and email address from your employer if your employer is a member or applies for membership with the DC and lists you as one of its employees eligible for DC benefits under the DC membership conditions.

6.  For how long does the Dutch Chamber keep your information?
We will keep your information for:

1. As long as you are a member of the DC.
2. As long as you are a contact person or representative for a company that is a member of the DC.
3. As long as you are a subscriber to our newsletter and/or have registered and/or attended our events.

If you stop being a member, the relevant contract with you terminates or you stop attending our events, we may keep your information for up to 10 years in order for the DC to maintain its own records and to comply with applicable rules and laws that apply to the DC.

7. Who does the Dutch Chamber share your information with?
We may share your information with the following organisations:  

1. Co-hosts of activities such as other chambers of commerce, members and partners.
2. Event planning companies for events you have subscribed to.
3. Organisations and individuals that introduce you to us.
4. Organisations and individuals that we introduce you to with your consent.
5. Our contracted service providers which we require for running our operations. This includes service and software providers for the support of a.o. payment, membership directory, event registration, news and mailings.
6. Dutch Embassy to provide relevant invitations and comply with security protocols for attending Embassy hosted programs and activities.

8.  How can you access and control your information?
At any point while we are in possession of or processing your information, you have the following rights:

1. You have the right to access and request a copy of your information kept and processed by the DC.
2. If you believe that any information relating to you is incorrect or incomplete, you may request the correction thereof. The DC will promptly correct any such information.
3. You have the right to request erasure of your information or restriction of processing concerning your information, under the conditions and within the limits set out in the General Data Protection Regulation (GDPR).
4. You have the right to data portability, i.e. the right to request that the personal data you have provided to the DC be returned to you or transferred to someone else in a structured, commonly used and machine-readable format. The latter right must be exercised in compliance with your confidentiality duties.
5. You have the right to object to be subject to legal effects of automated processing, including profiling, under the conditions and within the limitations set out in the GDPR.

You can exercise the above rights by contacting us on [email protected]. Members can access and alter their profile data through the website. Further, you have the right to complain with a supervisory authority as outlined below.

9.  How do I get a copy of my information?
If you would like to access and get a copy of your information that is held by the DC, please contact us. In the event that the DC refuses your request under rights of access, you will be provided with a reason as to why. Further you have the right to complain with a supervisory authority as outlined below.

10. How do I withdraw my consent?
If you have provided your consent and thereby given the DC right to process your information and wish to withdraw such consent, please contact us. Your withdrawal does not, however, affect the lawfulness of the DC’s processing based on your consent prior to your withdrawal. If you withdraw your consent, we might not be able to provide our services, such as a membership, to you.

11. What happens if I choose not to provide the Dutch Chamber with my information?
We may need to collect personal data under a contract the DC has with you, for the execution of our services or by law. If you choose not to provide the DC with the information requested, it may delay or prevent us from meeting our obligations or providing our services to you. If your provision of any information is optional, we will set this out when collecting your information.

12. How do I complain?
In the event that you wish to make a complaint about how your information is being processed by the DC or how your request(s) has(have) been handled, you have the right to lodge a complaint directly with the supervisory authority where you live or work, or in the place where you think an issue in relation to your information has arisen. You can lodge a complaint to the Data Inspection Board (Sw. Datainspektionen). Please see on their website how to file your complaint.
Please let us know if you are unhappy with how we have used your information by contacting us.

​13. Changes to this policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page or by contacting you using other appropriate communication channels